Women Leading Knowledge Website

This Privacy Notice explains how the Gautrain Management Agency ("GMA") collects, uses, stores and protects your personal information when you interact with the Women Leading Knowledge website.

The Gautrain Management Agency ("GMA") is the Responsible Party for the personal information collected through this website for the purposes of the Protection of Personal Information Act, 2013 (Act No. 4 of 2013) ("POPIA"). We are committed to protecting your personal information and ensuring that it is processed lawfully, fairly, transparently and securely.

1. Collection of Personal Information

We collect personal information directly from you when you voluntarily provide it through this website, including when you:

• Complete the Contact Us form;
• Register for Women Leading Knowledge breakfast event;
• Submit an enquiry or request information;
• Communicate with us electronically.

Depending on the purpose of your interaction with us, we may collect the following personal information:

• Full name;
• Email address;
• Telephone number; and
• Any additional information you voluntarily provide when communicating with us.

2. Purpose of Processing Personal Information

Your personal information is collected and processed for legitimate business purposes, including to:

• Respond to your enquiries or requests;
• Register your participation in Women Leading Knowledge initiatives and events;
• Communicate important event-related information and updates;
• Administer the Women Leading Knowledge website;
• Maintain records of event participation;
• Improve the delivery of our services and website; and
• Comply with applicable legal, regulatory and records management requirements.

3. Lawful Processing and Minimality

Your personal information will be processed in accordance with the conditions for lawful processing contained in POPIA.

The GMA will process only the minimum personal information necessary to fulfil the purpose for which it was collected and will not process your information in a manner that is incompatible with those purposes unless permitted by law.

4. Voluntary Provision of Personal Information

The provision of personal information through this website is voluntary.

However, if you choose not to provide the requested information, the GMA may be unable to:

• Respond to your enquiry;
• Register your participation in an event; or
• Provide the services or information you have requested.

5. Disclosure of Personal Information

Your personal information will not be sold or disclosed to third parties except where:

• It is necessary to fulfil the purpose for which it was collected;
• Disclosure is required or authorised by law;
• You have provided your consent; or
• Disclosure is necessary to protect the legitimate interests of the GMA.

Where necessary, personal information may be shared with trusted service providers who assist the GMA with:

• Website hosting;
• Event administration;
• Email communications; and
• Information technology support.

These service providers are contractually required to safeguard your personal information and process it only in accordance with POPIA and the GMA's instructions.

6. Cross-Border Transfers

Where personal information is transferred outside the Republic of South Africa, the GMA will ensure that such transfers are undertaken in accordance with section 72 of POPIA and that appropriate safeguards are in place to protect your personal information.

7. Security of Personal Information

The GMA implements appropriate technical and organisational measures to safeguard personal information against unauthorised access, loss, misuse, alteration, disclosure or destruction.

While every reasonable effort is made to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Retention of Personal Information

Personal information will be retained only for as long as necessary to fulfil the purpose for which it was collected or as required by applicable legislation, records management requirements or other lawful obligations.

Once personal information is no longer required, it will be securely destroyed or permanently de-identified in accordance with applicable legal and records management requirements.

9. Your Rights

In terms of POPIA, you have the right to:

• Request access to your personal information;
• Request correction or updating of your personal information;
• Request deletion of your personal information where appropriate;
• Object to the processing of your personal information where permitted by law;
• Withdraw consent where processing is based on your consent; and
• Lodge a complaint with the Information Regulator if you believe your rights under POPIA have been infringed.

10. Cookies and Website Analytics

This website may use cookies, including analytical cookies, to understand how visitors use the website, improve user experience and monitor website performance.

Where applicable, website analytics services may be used to assist in understanding website usage.

You may configure your browser to refuse cookies; however, doing so may affect certain website functionality.

11. Contact Information

Information Officer

For questions regarding this Privacy Notice or the processing of your personal information, please contact:

Information Officer
Gautrain Management Agency
Email: informationofficer@gautrain.co.za

Women Leading Knowledge Enquiries

For enquiries relating specifically to the Women Leading Knowledge initiative or events, please contact:

Knowledge Management
Gautrain Management Agency
Email: wlk@gautrain.co.za

12. Information Regulator

If you believe that your personal information has been processed contrary to POPIA, you may lodge a complaint with the Information Regulator (South Africa).

Website: https://inforegulator.org.za

This Privacy Notice may be updated from time to time to reflect changes in legislation, operational requirements or website functionality. Any updates will be published on this page.